You’ve probably started hearing the term Peppol more and more – in customer emails, tenders, or government updates. And if you’re a transport or logistics operator in Belgium, you’ll definitely be hearing a lot more of it soon.
So what exactly is Peppol, and why is it suddenly so important?
Let’s unpack what it means, why it’s being introduced, and, most importantly, how it affects your invoicing and daily operations.
Why it matters now in Belgium
From January 2026, all B2B invoices in Belgium will need to be issued electronically through Peppol.
That means every business – from multinational logistics providers to regional hauliers – will have to send and receive invoices digitally via an approved Peppol Access Point.
The Belgian government’s goal is simple:
- Reduce invoice errors and fraud
- Speed up payments
- Improve tax transparency and reporting
For transport and logistics companies, it means a fundamental shift in how invoices are created, shared, and stored.
What does this mean for transport operators
If you issue invoices to large customers, especially those in retail, manufacturing, or public services – Peppol compliance won’t be optional.
You’ll need to:
- Send your invoices through a Peppol-connected system
- Make sure they follow the structured data format (UBL)
- Ensure your accounting or transport management system can transmit them automatically
Otherwise, invoices may simply be rejected or delayed.
And as every operator knows, delayed invoices mean delayed payments, not something any business wants in today’s climate.
Common concerns we’re hearing
At Qargo, we’ve spoken to many operators who are understandably unsure about what Peppol means in practice. Here’s what we’re hearing most often:
“Will I need to change my accounting system?”
“Is it going to add more admin for my team?”
“What happens if my customer isn’t ready?”
The truth?
If your TMS or invoicing setup isn’t Peppol-ready, compliance can sound complicated – but it doesn’t have to be.
How Qargo makes Peppol simple
Qargo has been built from the ground up to make e-invoicing effortless. Peppol isn’t an add-on or a patch – it’s part of our platform architecture.
Here’s how it helps:
✅ Peppol-ready out of the box: Qargo connects directly to the Peppol network, so your invoices are
automatically sent in the correct format.
✅ Fully integrated with accounting: Whether you use Exact, AFAS, Adsolut, Easy (Adfinity) or another
system, invoices sync seamlessly without double entry.
✅ Automatic delivery confirmation: You’ll know instantly when your invoice has been sent.
✅ Zero disruption: Keep using your existing workflows; Qargo handles the compliance layer quietly in
the background.
So while others are scrambling to adapt, Qargo customers are already ready.
Why compliance shouldn’t cause panic
Peppol isn’t designed to make life harder, it’s designed to make it easier. It reduces admin, speeds up payments, and creates a level playing field where all invoices are exchanged securely and automatically.
But like any change, it helps to have the right partner.
At Qargo, our goal is to take care of the technical setup so you can stay focused on running your fleet, serving your customers, and growing your business – not decoding legislation!
Final thought
Peppol is coming – but with the right tools, it doesn’t need to be a headache.
It’s simply the next logical step in modernising how transport companies handle invoicing and compliance.
For most operators, Peppol sounds complex until they see it running in Qargo, then they realise it’s just another way to make business easier.
Peppol-ready, stress-free
Want to see how easy Peppol compliance can be?
Book a demo to learn how Qargo automatically keeps your invoices compliant, connected, and fast
