For years, transport operators in Belgium have lived with a familiar invoicing headache: PDFs flying back and forth, emails getting lost, customers insisting on their own formats, and the constant fear that a single typo will delay payment by weeks. It’s a system that works – just not very well.
From 2026, that system changes for everyone. The Belgian government is making e-invoicing mandatory for all B2B transactions, using Peppol as the standard network.
And while any regulatory change can feel like one more thing to worry about, the truth is that Peppol is about to make invoicing far simpler for transport and logistics operators – if you’re prepared.
A quick recap: the Peppol timeline
Here’s how things are rolling out:
- 2024–2025: Companies begin connecting and testing Peppol-compliant systems
- 2026: Peppol becomes mandatory for all B2B invoices in Belgium
This means every operator – whether you run a fleet of 5 trucks or 500 – will need a way to send invoices electronically through a Peppol Access Point.
What actually changes with Peppol?
Instead of generating a PDF, attaching it to an email, chasing confirmation, and hoping it ends up in the right inbox…
- Your invoice is sent automatically from your TMS or accounting package
- It arrives instantly in your customer’s system
- It’s validated and accepted without manual handling
No formatting issues. No mismatched fields. No “Sorry, we never received that.”
Just clean, standardised, secure electronic invoices.
What this means for your back office
For many operators, invoicing is one of the most time-consuming admin tasks. Peppol changes that completely:
✅ No more double entry
If your TMS connects to your accounting system, your data moves smoothly without anyone retyping details.
✅ Far fewer errors
Standardised formats remove the usual headaches: missing PO numbers, mismatched customer details, wrong fields.
✅ Less admin overall
Your team spends less time chasing and more time supporting the business. It’s a shift that benefits everyone, but it does require the right tools.
The challenge most operators face
Many operators we speak to share similar concerns:
“My TMS isn’t ready for Peppol, will I need a new system?”
“Will this mean another big integration project with my accountant?”
“Does this affect subcontractors too?”
“How long is this going to take to set up?”
And those concerns are real. Many legacy TMS or accounting tools weren’t built with modern e-invoicing in mind, and retrofitting compliance can be expensive, slow, and complex.
How Qargo makes Peppol simple
At Qargo, we knew this change was coming and built for it early. Our e-invoicing module is designed specifically to remove friction, not add it.
Qargo handles Peppol compliance automatically
- Peppol-ready architecture
Your invoices flow through the network without extra software or plugins. - Seamless accounting integrations
Adsolut, Adfinity, Exact Online, Sage, Xero and others – it just works. No double entry. - Automatic validation & delivery
Invoices are checked, formatted, and sent with zero manual effort. - Runs quietly in the background
No change to your invoicing workflow — just faster, cleaner outcomes.
As Michael from Heyvaert, Integration Platform Lead, from Qargo puts it:
For our Belgian customers, Peppol compliance isn’t a project. It’s just something that happens in the background while they get on with the work.
Final thought
Peppol may feel like a big shift, but for transport operators, it’s a shift in the right direction.
Less admin. Fewer errors. Faster payments. More time to focus on your customers.
And if you have the right platform behind you, it doesn’t need to be a complicated transition.
Worried about Peppol readiness? See how Qargo simplifies e-invoicing and compliance – no IT project required.
